With a wide remit including repairs, maintenance, refurbishment and new build projects across the hospital site, the estates team at Yeovil District Hospital NHS Foundation Trust needed efficient systems in place to enable the delivery of up to 20 capital projects each year.
In the past, small capital projects – those with a value of between £5-100K – were delivered with minimal design input or cost planning. Very often, they were delivered in isolation from the wider plans for the hospital site, and in some cases the completed works only lasted a short time before being changed to fulfil a future requirement. As a result, outcomes for these projects didn’t always deliver best value for money.
Interserve Prime was asked to review the delivery process for capital projects to ensure that all works carried out on the estate were in line with the Trust’s strategic and clinical objectives and that all capital projects – regardless of value – would be delivered in the same way, and to the same standard.
When the Yeovil Estates Partnership was formed, the existing processes and systems were appraised to find more efficient, cost effective and structured ways to deliver a larger programme of capital projects each year.
Requests are now received centrally by the estates team and assigned based on the priorities set out in the wider estates masterplan to maximise cost efficiencies and ensure all work fits into the Trust’s wider ambitions for the hospital. The estates team devotes more time to the planning process to ensure that the design and cost of each project is within budget and appropriately meets the needs of the end user.
Projects completed to date include the refurbishment of clinical departments, individual rooms, store rooms and offices alongside more significant schemes such as the Emergency Assessment Unit, an air handling unit replacement for the main theatre recovery suite, and an upgrade of ward medication security.
- Robust brief ensures cost and time efficient delivery – Listening to end users from the outset and developing a comprehensive and robust project brief ensures the approved solution not only meets the necessary functional requirements but also matches staff expectations. This is more efficient and cost effective as work is completed to a high standard without the need for later modifications.
- Robust development control plan allows for better forward planning of works – Using a more efficient planning process to improve visibility, all capital works are now scheduled with contractors in advance to avoid peaks and troughs of workload, and to complete work in sequence according to need and priorities.
- Capital works all contribute to the delivery of the estates masterplan – As the lead on the estates masterplan, the Yeovil Estates Partnership is able to address capital works as part of the bigger picture of transformation at Yeovil District Hospital and ensure they align to strategic objectives and clinical aims.